Law Firm Executive Administrative Assistant We’re hiring an executive assistant to provide support to and management of our CEO-attorney. Your role is key to managing the Inbox, triaging communications, ensuring plans are made, schedules are set, meetings happen on time, files are neatly organized and up-to-date, and vendors are managed. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below! This position is remote in the Philippines Responsibilities: • Make sure basic bookkeeping duties are completed in a timely manner • Report incoming information like phone calls, messages, memos, and emails to an executive • Be the main point of contact for high-level executive • Help prepare meetings and take detailed minutes • Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc. • Manage email Inbox for CEO by triaging messages, responding to correspondence as appropriate, proactively taking care of inquiries and issues detailed in the emails, contacting courts and other law offices, and proactively seeking answers independently • Manage the calendar and tasks of the CEO. Ensure the CEO stays on track for meetings and tasks • Manage deadlines for cases and delegate as needed • Work closely with the attorney/CEO on firm operations, including marketing, website, workflows, billing, and cash flow, and team meetings • Research products and services to enhance operations • Prepare reports Qualifications: • Accustomed to working on strict deadlines and handling confidential information • Must be comfortable using Microsoft Office • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar • Strong organizational skills, communication skills, time management skills, and interpersonal skills • Experience in managing email for CEO • Experience in a law office is a plus Compensation: $8 - $15 hourly
• Manage email Inbox for CEO by triaging messages, responding to correspondence as appropriate, proactively taking care of inquiries and issues detailed in the emails, contacting courts and other law offices, and proactively seeking answers independently • Manage the calendar and tasks of the CEO. Ensure the CEO stays on track for meetings and tasks • Manage deadlines for cases and delegate as needed • Work closely with the attorney/CEO on firm operations, including marketing, website, workflows, billing, and cash flow, and team meetings • Research products and services to enhance operations • Prepare reports
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